Wunderkraf Paperware, a key player in the paper manufacturing industry, was struggling with process inefficiencies, inadequate inventory control, and disjointed operations across departments. Manual order tracking, a lack of real-time insights, and growing compliance requirements further complicated their operations. To resolve these challenges and move towards a scalable, digitally driven future, Wunderkraf partnered with Matiyas Solutions for the implementation of ERPNext, a comprehensive ERP solution tailored to manufacturing industries.

The result? A powerful transformation that streamlined processes, optimised costs, and laid the foundation for smarter, real-time business decisions. This case study explores the challenges faced by Wunderkraf, the ERPNext modules implemented, the impact on operations, and how this digital shift has paved the way for growth and efficiency.

Challenges

Before embracing ERPNext, Wunderkraf Paperware was running its operations through a combination of spreadsheets, manual records, and disconnected software tools. This setup was not only time-consuming but also led to inconsistent data, errors, and poor coordination across departments. The primary challenges included:

1. Manual and Inefficient Inventory & Order Tracking
   Inventory was tracked manually, leading to stock mismatches, delayed order fulfilment, and customer dissatisfaction.
2. Lack of Real-Time Production and Sales Insights
   Wunderkraf had no visibility into live production status, sales performance, or raw material consumption, making it difficult to plan effectively.
3. Disconnected Workflows Between Manufacturing, Sales, and Procurement
   Departments operated in silos, resulting in frequent miscommunication and delays, particularly in order fulfilment and procurement.
4. Compliance and Quality Control in Paper Production
   Maintaining consistent quality standards and adhering to environmental regulations were becoming increasingly difficult without a centralized system.
5. High Operational Costs Due to Process Inefficiencies
   Redundant manual work, delayed decisions, and lack of automation contributed to rising costs across departments.

These issues signalled the urgent need for an integrated and intelligent solution.

Solutions

To overcome these operational and structural challenges, Wunderkraf partnered with Matiyas Solutions to implement ERPNext for Manufacturing. The solution was designed to unify all key business processes from procurement to production, finance to customer relationship management under a single digital platform.

Key solutions delivered include:

1. ERPNext Implementation – Unified Business Management
   A centralized system replaced manual tools and disconnected software, covering everything from stock and sales to payroll and compliance.
2. Process Automation – Reducing Human Errors and Delays
   Order processing, inventory management, payroll, and procurement workflows were automated, significantly reducing manual work and minimizing errors.
3. Real-Time Data and Analytics – Empowering Decision-Making
   With ERPNext’s built-in reporting and dashboard capabilities, management gained access to live data on stock levels, production KPIs, sales, and expenses.
4. Custom Workflows Aligned with Manufacturing Processes
   ERPNext was tailored to match Wunderkraf’s unique paper manufacturing operations, including quality control, batch-wise production, and compliance documentation.
5. Phased Rollout – Ensuring Smooth Transition
   The implementation was broken into phases to reduce operational disruption, ensuring each module was adopted with full user readiness.
6. Comprehensive Employee Training
   All key users received role-based training to ensure quick adoption and efficient use of the ERP system across departments.

Impact

The results of implementing ERPNext were both immediate and far-reaching. Wunderkraf experienced significant improvements across their operations:

• Improved Production Planning and Reduced Waste
  Real-time insights into production stages enabled better resource allocation and planning, leading to lower wastage and higher throughput.
• Enhanced Customer Relationship Management (CRM)
  Automated sales workflows, customer tracking, and real-time order updates strengthened client relationships and improved customer satisfaction.
• Accurate Stock Tracking
  The integrated stock management system ensured precise control of inventory, reducing stockouts and over-purchasing.
• Streamlined Procurement and Sales Processes
  Integration between purchase, inventory, and sales led to faster order processing, better vendor management, and efficient reordering.
• Better Financial Control and Cost Optimization
  Real-time financial tracking and cost analysis tools provided management with visibility into cash flows, profitability, and departmental budgets.

Overall, the deployment of ERPNext Software helped Wunderkraf Paperware achieve operational excellence and positioned the company for scalable growth.

ERPNext Modules for Wunderkraf Paperware

To meet its business needs, Wunderkraf adopted several ERPNext modules that played a vital role in transforming operations:

1. Accounting Management
   Complete tracking of incomes, expenses, tax compliance, and real-time financial reports enabled tighter financial control.
2. Project Management
   Enabled batch-wise tracking of production orders, delivery timelines, and team responsibilities.
3. Buying (Purchase) Management
   Simplified procurement processes, including vendor management, purchase orders, and inventory replenishment.
4. Selling Management
   Automation of the sales cycle from quotations and sales orders to invoicing and delivery tracking.
5. Stock Management
   Live inventory visibility, automatic reordering, stock audits, and warehouse-level tracking improved inventory accuracy.
6. Manufacturing Management
   Planning and tracking of work orders, raw material consumption, machine capacity, and production timelines.
7. Quality Management
   Quality checks and compliance logs ensured consistent product standards and regulatory adherence.
8. CRM Management
   Managed leads, opportunities, communications, and follow-ups to strengthen customer engagement.
9. HR Management
   Centralised employee records, job assignments, and attendance logs helped streamline HR operations.
10. Payroll Management
    Automated salary calculations, deductions, and payslips ensured accuracy and compliance with labor laws.
11. Asset Management
    Lifecycle tracking of plant and machinery ensured timely maintenance and prevented unplanned downtime.

These modules were configured to suit the paper manufacturing industry, making ERPNext a comprehensive and scalable ERP software for manufacturing.

Testimonial

“Implementing ERPNext with the support of Matiyas Solutions has transformed the way we operate. What once took hours of manual coordination across departments now happens seamlessly and in real-time. From production to payroll, every function is more organized, efficient, and transparent. We’ve significantly reduced errors, optimised costs, and improved our response time to customer demands. ERPNext has not only simplified our processes but empowered us to grow with confidence.”

Manoj Gohel, Head of Operations, Wunderkraf Paperware

Conclusion

The successful ERPNext implementation at Wunderkraf Paperware exemplifies how digital transformation in manufacturing can drive real business results. By addressing core challenges and automating processes across departments, the company has significantly improved its operational efficiency, cost control, and customer service.

Matiyas Solutions, with its expertise in ERP software for Manufacturing, delivered a customized ERPNext deployment that fits the unique requirements of the paper manufacturing industry. From real-time inventory management to streamlined financial control, Wunderkraf’s journey stands as a model for other manufacturers seeking sustainable growth through technology.

Whether you’re a small manufacturer or a large-scale enterprise, embracing digital transformation with a robust ERP system like ERPNext can help you stay competitive in today’s dynamic industrial landscape.

Summary

United Peace of Organization (UPO) – Sudan, a nonprofit dedicated to humanitarian aid and peacebuilding, faced critical challenges operating in conflict-affected regions. Their dependence on manual workflows and limited digital infrastructure hampered decision-making, transparency, and effective crisis response. To overcome these obstacles and ensure sustainable growth, UPO partnered with Matiyas Solutions to implement ERPNext, a powerful open-source ERP platform tailored for nonprofits. The result was a comprehensive digital transformation that enhanced operational efficiency, donor accountability, and real-time resource management.

Challenges

Operating in Sudan, a region frequently affected by socio-political instability and humanitarian crises, UPO encountered significant operational challenges. These challenges limited their ability to respond efficiently and scale their mission. Key difficulties included:

Limited Funding and Donor Dependency

With limited funding and a heavy reliance on donor grants, UPO needed to maximise every dollar spent. Manual financial management processes often led to inefficiencies and misreporting, risking donor trust.

Complex Logistics in Conflict Zones

Delivering aid and executing projects in conflict-affected regions required precise logistics and coordination. The lack of integrated tools for planning and tracking hindered their ability to distribute relief efficiently.

Manual Operations

Processes such as inventory management, procurement, payroll, and project tracking were manually handled using spreadsheets and paperwork. This not only slowed down workflows but also increased the risk of data errors.

Absence of Real-time Visibility

UPO’s leadership lacked real-time insights into projects, financials, and operations, making it difficult to make timely and informed decisions.

Compliance & Reporting Burden

Meeting international nonprofit compliance standards and generating reports for donors and regulatory agencies required extensive manual effort, resulting in delays and increased administrative burden.

Solutions: ERPNext Implementation by Matiyas Solutions

To address these challenges, UPO engaged Matiyas Solutions, a trusted ERP implementation partner with deep expertise in nonprofit digital transformation. The solution was a tailored deployment of ERPNext software, a cloud-based ERP platform optimized for NGOs.

Unified ERP System

A single ERPNext instance was implemented across departments to consolidate all critical functions finance, HR, procurement, project management, and donor reporting on one platform.

Phased Implementation

Matiyas Solutions rolled out ERPNext in multiple phases to minimize disruption and ensure adoption. Key departments were onboarded in stages with continuous support.

Staff Training & Support

Training sessions were conducted to equip UPO staff with the necessary skills to use ERPNext efficiently. Ongoing support ensured the team remained confident and self-sufficient.

Customized Modules for NGO Operations

Modules were customised to meet the unique operational needs of UPO, including grant tracking, beneficiary management, remote area inventory monitoring, and real-time project dashboards.

Real-Time Monitoring

With ERPNext, UPO gained the ability to monitor field operations, track inventory movement, and analyze fund usage in real time, empowering leadership with data-driven insights.

Impact of ERPNext on UPO’s Operations

The successful implementation of ERPNext by Matiyas Solutions delivered measurable improvements across the organisation:

Improved Transparency and Accountability

All financial transactions, donor grants, and project budgets are now tracked in real-time, ensuring complete transparency and building donor confidence.

Better Coordination

Integrated modules enabled seamless communication and collaboration between field teams, project managers, procurement officers, and finance teams.

Enhanced Resource Allocation

With accurate project tracking and real-time inventory data, UPO can now allocate supplies and funds more effectively where they are needed the most.

Simplified Donor Reporting

ERPNext automated reporting processes, allowing UPO to generate customized donor and regulatory reports with just a few clicks, significantly reducing the time and manual effort.

Increased Efficiency

Manual paperwork was replaced by digital workflows, accelerating procurement, payroll, approvals, and compliance documentation, making UPO more agile in responding to humanitarian crises.

ERPNext Modules Implemented for UPO

To address the wide scope of nonprofit operations, the following ERPNext modules were implemented and customized by Matiyas Solutions:

1. Accounting Management

Tracks all donations, grants, expenditures, and fund allocations. Enables UPO to maintain financial transparency and compliance with donor requirements.

2. Non-Profit Management

ERPNext’s Non-Profit Software centralizes data on beneficiaries, donors, volunteers, and social initiatives improving relationship and impact management.

3. Project Management

Allows teams to plan, schedule, monitor, and report on humanitarian projects. Includes Gantt charts, task management, milestones, and budget tracking.

4. Purchase Management

Streamlines procurement of relief materials, vendor management, purchase orders, and supplier evaluations, enhancing control and reducing procurement delays.

5. Inventory Management

Tracks inventory across multiple warehouses and field offices, ensuring timely delivery and avoiding stockouts during emergencies.

6. HR Management

Digitizes staff and volunteer records, including onboarding, roles, training history, and performance evaluations.

7. Payroll Management

Automates salary processing, deductions, tax compliance, and payment disbursement ensuring accurate and timely payments to staff and contractors.

8. Asset Management

Helps maintain records of equipment, field devices, and vehicles, improving asset tracking and maintenance planning.

Testimonial

“Partnering with Matiyas Solutions to implement ERPNext was a turning point for UPO. We now operate with greater clarity, accountability, and speed. The system has transformed the way we manage donor funds, track field activities, and report our impact. It’s not just software – it’s a strategic advantage.”

Ibrahim Modi, Operations Director, United Peace of Organization (UPO), Sudan

Conclusion

The successful ERPNext implementation by Matiyas Solutions has revolutionised how United Peace of Organization (UPO) operates in one of the world’s most challenging regions. By digitizing their nonprofit workflows and integrating real-time data into decision-making, UPO has increased efficiency, improved transparency, and empowered its mission to bring peace and humanitarian relief to the people of Sudan.

This case study is a shining example of how ERPNext, when tailored for NGO Software and implemented with expertise, can become a game-changer for NGOs aiming to scale their impact.

Summary

Rooftop Energy Tech Sdn Bhd, a growing solar energy solutions provider in Malaysia, is on a mission to make clean energy accessible and affordable across the nation. The company specializes in designing and installing high-efficiency rooftop solar systems for residential, commercial, and industrial clients. As a future-forward organisation, Rooftop Energy Tech recognized the need to embrace digital transformation to improve operational efficiency, regulatory compliance, and data transparency.

To support this vision, Rooftop Energy Tech partnered with Matiyas Solutions to implement a customized ERPNext system integrated with Malaysia’s MyInvois e-Invoicing framework. This strategic move enabled the company to overcome existing operational challenges, streamline end-to-end workflows, and align with evolving compliance mandates by the Inland Revenue Board of Malaysia (IRBM).

By digitizing their business processes, Rooftop Energy Tech experienced notable improvements in productivity, compliance, financial accuracy, and overall project management.

Industry Insights

The renewable energy sector in Malaysia is witnessing rapid expansion, particularly with government-backed incentives and a growing shift toward sustainable energy alternatives. However, solar EPC (Engineering, Procurement, and Construction) companies like Rooftop Energy Tech face distinct challenges such as:

• Project-based billing complexity
  
• Inventory forecasting for solar components
  
• Real-time expense tracking and vendor payments
  
• Adherence to taxation regulations, especially with the rollout of e-Invoice in Malaysia
  
• Integration of CRM, stock, sales, purchase, finance, and operations on a single platform
  

For a growing company like Rooftop Energy Tech, relying on spreadsheets and siloed tools was no longer sustainable. An integrated ERP solution was essential to achieve greater operational agility and compliance readiness.

The Challenges

Prior to the ERPNext Software and e-Invoicing implementation, Rooftop Energy Tech encountered several pressing issues across departments:

1. Fragmented Data Sources

Multiple spreadsheets, disconnected software, and manual processes made accessing consolidated reports or insights difficult.

2. Manual Invoicing and Billing

The finance team struggled with generating and sending invoices manually, leading to delays and compliance risks, especially with Malaysia’s e-Invoicing mandates on the horizon.

3. Inefficient Project Tracking

Projects were tracked using individual sheets without real-time visibility into budgets, timelines, or expenses.

4. Inventory Discrepancies

Tracking solar panels, inverters, and accessories manually led to inventory mismatches, stockouts, and delays in project delivery.

5. Lack of Workflow Automation

From procurement to sales approvals, most business processes lacked automation, causing bottlenecks and repetitive work.

6. Compliance Readiness

The company needed to be compliant with Malaysia’s e-Invoicing framework under MyInvois but lacked the tools to automate invoice generation, validation, and submission.

7. Vendor and Purchase Order Management

Without a centralized platform, managing vendor performance, approvals, and purchase orders was inconsistent and time-consuming.

How Matiyas Solutions Helped Rooftop Energy Tech

Matiyas Solutions took a consultative approach to understanding Rooftop Energy Tech’s business model, compliance needs, and digital transformation goals. Based on this assessment, a customized ERPNext solution integrated with Malaysia’s MyInvois e-Invoicing system was deployed.

1. Custom ERPNext Deployment

A tailored version of ERPNext was configured to support Rooftop’s solar project lifecycle from lead generation to installation and after-sales support. The modules were customized for:

• CRM and sales pipeline
  
• Quotation and proposal generation
  
• Project-based job costing and planning
  
• Procurement and inventory management
  
• Financial accounting and local compliance
  
• Integration with e-Invoicing
• Customized Print formats – Quotation, Sales order, Sales invoice, Purchase Order, Purchase invoice and many more.

2. E-Invoicing Integration

In line with IRBM’s mandate, Matiyas integrated the ERPNext system with Malaysia’s MyInvois platform. This enabled automated invoice generation, digital signature handling, invoice submission, and real-time validation from the IRBM portal.

Key benefits included:

• Reduced invoice processing time
  
• Real-time validation and compliance
  
• Transparent audit trails
  
• Seamless buyer-supplier communication

3. Project Management & Budgeting

A robust project management module was implemented to track project phases, labor costs, materials usage, and delivery schedules. This brought greater visibility into profit margins and execution timelines.

4. Real-Time Inventory Tracking

Inventory across warehouses and project sites was digitized. Auto-replenishment triggers and inventory valuation reports helped optimize solar component usage.

5. Workflow Automation

Approvals for sales orders, purchase orders, and expense claims were automated through rule-based workflows, reducing manual dependencies and increasing productivity.

6. Role-Based Access & Dashboards

Employees across functions in sales, procurement, finance, and warehouse, were given personalized dashboards to monitor KPIs, tasks, and approvals.

7. Training and Change Management

Matiyas provided end-user training, admin workshops, and change management sessions to ensure the team adapted well to the new system.

Key Features of MyInvois

1. IRBM-Compliant E-Invoice Format

MyInvois fully adheres to the e-Invoicing standards set by the Inland Revenue Board of Malaysia (IRBM). All invoice and credit note fields are automatically mapped to match the required format, ensuring hassle-free compliance.

2. Real-Time API Integration with IRBM

Seamless and secure API connectivity enables direct communication with the IRBM MyInvois portal. This ensures that every invoice is submitted, validated, and acknowledged instantly within the system.

3. Automatic Unique Identifier Generation

Every e-Invoice generated through MyInvois receives a Unique Identifier Number (UIN) from IRBM, providing legal validity and full traceability for audit and compliance.

4. Buyer & Seller Validation Mechanism

Built-in validation features check buyer and seller details against IRBM’s centralized database, reducing manual entry errors and ensuring accuracy before submission.

5. E-Invoice Status Dashboard

Stay updated with a comprehensive dashboard that shows the current status of each invoice pending, approved, or rejected directly within your ERP interface.

6. Seamless ERPNext Integration

MyInvois integrates natively with ERPNext, allowing businesses in manufacturing, trading, and retail to manage e-Invoicing directly within their familiar ERP environment no switching screens or platforms required.

7. Invoice Cancellation & Resubmission

Easily cancel or resubmit invoices in compliance with IRBM guidelines, providing flexibility to correct errors or respond to client needs without leaving the system.

8. Multi-Currency & Multi-Tax Support

MyInvois allows invoicing in various currencies and supports multiple tax configurations such as SST, making it ideal for businesses operating in diverse financial environments.

Testimonial

“The ERPNext integration with e-invoice by Matiyas Solutions completely transformed our operations. What impressed us most was their ability to customize the solution to fit the specific needs of a solar EPC company. From project costing to real-time invoice validation with IRBM, everything now runs smoother and faster. We now have a digital backbone for scalable growth.”

Mr. Lucas – Director, Rooftop Energy Tech Sdn Bhd

Conclusion

The collaboration between Rooftop Energy Tech Sdn Bhd. and Matiyas Solutions marks a milestone in digital transformation for Malaysia’s solar industry. With the successful deployment of ERPNext integrated with e-Invoicing, the company has not only modernized its operations but also prepared itself for future regulatory and technological changes.

Matiyas Solutions continues to be a trusted partner for renewable energy firms, offering tailored ERP and compliance solutions that drive measurable results. For Rooftop Energy Tech, this transformation ensures scalable, transparent, and future-ready growth in the ever-evolving energy landscape.

Summary 

The Vaibbhav Ashok Goel Foundation (VAGF) was established as a tribute to “Vaibbhav Goel”. The Foundation is committed to a transformative approach that empowers marginalized communities. Rather than providing temporary relief, VAGF focuses on delivering sustainable solutions that foster financial independence and meaningful integration into society.

VAGF has collaborated with Ekta Niradhar Sangh, an NGO with experience in providing support for higher education/vocational training to these disadvantaged adults as well as providing career guidance, counselling and resources for further education.

Through a partnership with Matiyas Solutions, the leading ERPNext Implementation partner, VAGF has optimized its operations to better serve its mission. By building skills and creating opportunities for personal growth, VAGF enhances confidence and establishes lasting pathways to self-sufficiency. With a focus on skill development and a conducive learning environment, VAGF works to break the cycle of poverty and marginalization, helping individuals not only survive but thrive and contribute positively to their communities. This holistic approach ensures lasting impact, shifting from charity to long-term, sustainable change.

Challenges Faced Before Implementing ERPNext with Matiyas Solutions:

• Initial reliance on manual processes: Depended heavily on spreadsheets and paper-based workflows.
• Challenges in accessing, analyzing, and sharing data: Manual processes made it difficult to handle data efficiently.
• Frequent errors: The manual nature of work led to inaccuracies, affecting overall work quality.
• Operational inefficiencies: Time spent managing and updating information manually resulted in delays and diverted attention from strategic tasks.
• Lack of centralized system: It was difficult to generate accurate and timely reports, as the data was inconsistent and not updated in real-time.
• Outdated or incomplete reports: Created difficulties in decision-making and hindered quick responses to changes.
• Limited collaboration: Slow data sharing and updates across departments led to errors and delays.
• Need for an integrated, automated system: Identified the requirement for a system to enhance efficiency, improve accuracy, and enable real-time insights for better decision-making.

Matiyas Solutions Supporting VAGF with an Integrated ERP System for Efficient Operations

1. Accounting Management:

Handles all financial transactions, and bookkeeping, and generates real-time financial reports. It ensures transparency, helps with budgeting, and simplifies tax and audit processes, making financial management efficient and accurate.

2. Asset Management:

Tracks the foundation’s physical and digital assets, including equipment, vehicles, and infrastructure. Helps maintain asset life cycles, record depreciation, and plan for future procurements or replacements.

3. Procurement Management:

Manages the entire purchasing process, from requisitions to vendor selection, purchase orders, and receipt of goods or services. It ensures that procurement is timely, cost-effective, and transparent.

4. Inventory Management:

Streamlines tracking and management of supplies, donations, and resources needed for foundation projects. Ensures real-time visibility of stock levels, reduces wastage, and optimizes inventory control.

5. Project management:

Helps plan, track, and manage various foundation initiatives and programs. This module supports task allocation, progress tracking, and resource management to ensure successful project execution.

6. Non-Profit Management:

Tailored to the unique needs of non-profit organizations, it tracks donations, grants, fundraising campaigns, volunteer management, and compliance. It ensures that the foundation meets its social objectives while maintaining operational efficiency.

7. Human Resources Management:

Manages staff records, recruitment, performance appraisals, training, and employee-related processes. It helps optimize HR tasks and supports a positive organizational culture by tracking key metrics.

8. Payroll Management:

Automates payroll processing, including salary calculations, tax deductions, benefits, and compliance with labor laws. This ensures timely and accurate compensation for staff.

9. Resident Management:

Residential management for orphans involves handling admissions, which include capturing essential details like the child’s name, parents’ names, relatives’ names, identity documents, and photos. The system also tracks their primary health conditions and maintains a detailed educational history. All of this data is integrated into the financial and accounting modules, ensuring accurate reporting. Additionally, educational details, administration of buildings, and training programs are recorded and managed efficiently within the system, providing a comprehensive approach to orphan management and ensuring smooth operations across health, education, and financial aspects.

10. Rostering System:

The rostering mechanism should be conditional for attendance access control management. Also for event & activity assignments to groups of students.

11. Flutter Mobile Application:

A mobile app that allows staff, volunteers, and donors to access relevant data, manage tasks, and track progress on the go. It enhances communication, accessibility, and overall engagement with the foundation’s activities.

12. Integration:

Integration of Biometric Attendance and Donor Payment gateway and Integration of Social Media Platforms Twitter, LinkedIn, WhatsApp, Facebook, and Instagram. These integrations allow for effortless sharing of updates, fundraising campaigns, and event information, broadening reach and increasing donor participation. By combining biometric data, payment gateways, and social media platforms, organizations can optimize operations, boost engagement, and improve overall efficiency in both attendance management and donor contributions.

Matiyas Implemented a Customized ERP System for VAGF’s Long-Term Success

Challenges with Manual Processes:

• Reliance on spreadsheets and paper-based workflows caused delays and productivity losses.
• Difficult to manage operations efficiently due to scattered data and processes.
• Lack of real-time data updates hindered quick decision-making, exacerbating operational inefficiencies.

Need for Centralized System:

• Recognized the need for a centralized system, such as NGO Management Software, to streamline operations.
• Needed a solution that would ensure data consistency and improve collaboration across departments.

Requirement for Nonprofit Software:

• Sought a solution that would provide accurate, real-time insights into operations.
• Desired software that could optimize key customer-facing processes, such as managing bookings, responding to inquiries, and enhancing customer service.

Strategic Investment in ERP System:

• Implementing a comprehensive ERP system emerged as a long-term strategy to reduce operational costs and improve overall efficiency.

Customization by Matiyas Solutions:

• Matiyas Solutions provided a tailored ERP system, specifically customized to meet the unique needs of the organization.
• The flexibility and scalability of the solution aligned well with VAGF’s goals and operational requirements.

Confidence in Long-Term Success:

• The ERP system not only resolved immediate operational bottlenecks but also provided a foundation for future growth.
• The solution helped ensure greater organizational efficiency and the ability to scale effectively as the foundation grows.

Impact on Day-to-Day Operations:

• Initial Challenge: Managing a large team manually led to inefficiencies, with data handling and task coordination becoming complex and burdensome.
• ERP Solution: Implementing the ERP system streamlined operations by automating key processes, significantly reducing manual work.
• Impact on Workforce: The automation allowed us to reduce the number of staff needed for data management, with just two people now handling the tasks.
• Enhanced Efficiency: This transformation lowered overhead, improved accuracy, and freed up resources for more strategic activities.

After implementing the ERP solution, we saw a major shift in how our operations ran. The system automated processes and optimized workflow, leading to a reduction in manual labor and a much leaner team handling data management. Today, the result is a more efficient, productive organization with fewer resources dedicated to routine tasks.

Recommendations and Future Enhancements:

From our experience, I strongly encourage other organizations to embrace Matiyas’ open and transparent approach. They take the time to customize their solutions to fit your specific needs, ensuring that the system aligns seamlessly with your objectives. Their clear and consistent communication throughout the entire process made the implementation much smoother. Even with a limited range of services, they successfully tackled our most pressing challenges. I was so impressed by their work that I’ve already recommended Matiyas to a close friend looking for ERP solutions.

Testimonial:

Working with Matiyas Solutions has been a game-changer for our organisation. Before implementing ERPNext For Non-Profit, we struggled with manual processes, data inaccuracies, and inefficiencies that slowed down our operations. The customized ERP solution they delivered has streamlined our workflows, reduced overhead, and improved overall productivity. With just two people handling data management now, we’ve seen significant accuracy and resource allocation improvements. Matiyas’ transparency, clear communication, and tailored approach made the entire process smooth and effective. We highly recommend them to any organisation looking for a solution that meets their unique needs and drives long-term success. – I am Ritesh working as IT head at the Vaibbhav Ashok Goel Foundation

Conclusion:

Working with Matiyas Solutions has been a transformative experience. Their transparency and openness throughout the process instilled confidence in their approach. Despite a limited scope of services, their ability to customize the solution to our specific needs, combined with clear communication, helped us streamline our operations effectively. The results have been significant, improving both efficiency and overall performance. We highly recommend Matiyas to any organization seeking a tailored ERP solution, including ERPNext for Non-Profit Organizations, that truly addresses their unique challenges and enhances operational success.

Summary

Puranchand Jain & Sons Pvt Ltd is a company that offers a range of beverage solutions, including cordials, fruit crushes, and flavoured syrups. The company is a part of the Puran Chand & Sons Group of Companies, which is known for its mission to enhance India’s taste buds. To enhance operational efficiency and streamline processes, they partnered with Matiyas Solutions to implement a customized ERP solution. By leveraging Matiyas Solutions’ expertise, Puranchand Jain & Sons Pvt Ltd transformed their manufacturing operations, achieving significant improvements in productivity, accuracy, and overall business growth.

Insights

The manufacturing industry, particularly for companies like Puranchand Jain & Sons Pvt Ltd, often faces challenges related to inventory management, production planning, and real-time data access. The implementation of Matiyas’ customized ERP solution effectively addressed these challenges, enabling the company to enhance operational efficiency by up to 100%. This comprehensive ERP solution streamlined workflows across various departments, including inventory and supply chain management.

The Challenges

Before adopting the ERP solution from Matiyas Solutions, Puranchand Jain & Sons Pvt Ltd encountered several operational hurdles:

• Non-Streamlined Processes: The company struggled with inconsistent processes that hampered production efficiency and quality control.
• Lack of Automation: Manual tracking of production schedules and inventory led to time-consuming tasks and potential delays in order fulfilment.
• Inadequate Alerts & Notifications: The absence of automated notifications resulted in missed deadlines and poor communication regarding order statuses.
• Manual Calculations: Reliance on spreadsheets for critical calculations introduced errors, affecting financial accuracy and reporting.
• Production Planning Difficulties: Without a robust planning system, aligning resources and production schedules became challenging.
• Inefficient Account Management: The accounting team faced difficulties in reconciling payments with sales invoices, leading to confusion and delays in financial reporting.
• Currency Exchange Issues: The manual process of managing currency conversions resulted in discrepancies and financial inaccuracies.
• Poor Workflow Tracking: The lack of a cohesive tracking system complicated the monitoring of production stages and financial reporting.
• Inventory Management Challenges: Managing inventory levels efficiently was a persistent issue, affecting order fulfilment and customer satisfaction.
• Quality Control Gaps: Inconsistent quality control measures led to concerns about product reliability and compliance with industry standards.

How Matiyas Solutions Helped Puranchand Jain & Sons Pvt Ltd

Customized ERP Implementation: Matiyas Solutions provided a tailored ERP system that addressed each of the identified challenges effectively.

• Integrated Data Management: The ERP system allowed seamless integration with existing tools, improving data accuracy and reducing manual entry errors.
• Supply Chain Optimization: Enhanced visibility across procurement, production, and distribution processes enabled better tracking of materials and improved coordination.
• Automated Notifications: The implementation of automated alerts ensured timely follow-ups and communication regarding production statuses and customer inquiries.
• Financial Accuracy: The ERP system provided robust financial management tools, automating calculations and improving the accuracy of financial reporting.
• Enhanced Production Planning: The production planning module allowed for efficient resource allocation and timely execution of manufacturing orders, minimizing delays.
• Streamlined Inventory Management: The ERP solution improved inventory tracking, enabling real-time updates on stock levels and order fulfilment processes.
• Quality Control Integration: A dedicated quality control module ensured compliance with industry standards and improved overall product quality.

Testimonial

“Working with Matiyas has been a transformative experience. Their transparency and openness throughout the process gave us confidence in their approach. Even with a limited scope of services, their customization and communication helped us streamline our operations effectively. We highly recommend Matiyas for any organization seeking a tailored ERP solution.”
Sunil – MIS Manager

Conclusion

The partnership between Puranchand Jain & Sons Pvt Ltd and Matiyas Solutions has resulted in a transformative impact on their manufacturing operations. By implementing a customized ERP solution, the company has enhanced efficiency, reduced costs, and improved decision-making capabilities. This collaboration marks a significant step towards Puranchand Jain & Sons solidifying its position as a leader in the manufacturing industry.

Introduction:

Transba Medical Services, based in Bangladesh, faced significant challenges due to manual processes that were time-consuming and error-prone. The company’s quest for efficiency and productivity led them to discover and eventually implement the Matiyas customized ERP solution, which revolutionized their operations.

1. Operations before ERP implementation:

At Transba Medical Services, all of our functions were handled manually, resulting in time-consuming processes and operational inefficiencies. Our team faced constant challenges related to maintaining accuracy across departments, managing data flow, and ensuring seamless communication. Manual operations created bottlenecks, slowed down critical workflows, and limited our ability to scale efficiently.

2. Challenges Faced:

Some of the major challenges we faced before implementing Matiyas Customized ERP Software were:

• Time-consuming processes: Dependence on manual operations caused significant delays in completing day-to-day tasks.
• Data management issues: Managing data across multiple departments without an integrated system made it difficult to track and update information accurately.
• Limited workflow efficiency: We lacked automation, meaning repetitive tasks had to be performed manually, increasing the likelihood of errors and reducing overall productivity.
• Lack of real-time information: Without a centralized system, accessing real-time data was challenging, which impacted our ability to make quick, informed decisions.

3. Solution: Matiyas Customized ERP

After careful consideration, we decided to explore and implement a Matiyas customized ERP solution that addressed the main challenges we were facing in our operations. The key factors that influenced our decision include:

• Customized to business requirements: Matiyas offered a solution specifically customized for our processes, ensuring it fits our operational and business needs.
• Scalability and integration: The ERP was designed to scale with our business and integrate easily with existing systems, providing seamless data flow without disrupting ongoing operations.
• Cost-effective and user-friendly: The system provided a cost-effective balance of features and ease of use, ensuring that our team could quickly adopt the new system with minimal training.
• Automation and real-time data access: With Matiyas ERP, we automated many of our repetitive tasks, significantly reducing manual effort. Additionally, real-time data access improved decision-making and reduced errors.

4. Daily operations after ERP implementation:

After implementation, the impact of the Matiyas ERP solution on our daily operations was immediate and transformational:

Automated workflows: Tasks that previously required significant manual input, such as data entry and reporting, became automated, saving valuable time and reducing errors.

Improved efficiency: Daily operations became easier as all departments could now access real-time data, which increased communication and coordination.

Enhanced decision-making capabilities: With advanced analytics and reporting tools, we gained deeper insights into our operations, allowing for more informed and timely decisions.

Scalable modules: The modular design of the ERP allowed us to implement the modules we needed first, with the option to scale as our operations grew.

5. Testimonial:

“The implementation of the Matiyas ERP solution has revolutionized our workflow. Automating manual processes has saved us a lot of time and reduced errors. It has streamlined our operations and increased productivity.”
 Mehedi Saqlain (Technical Director)

6. Conclusion:

In short, implementing the Matiyas customized ERP Solution has been a game-changer for Transba Medical Services. We have not only resolved our operational challenges but also prepared ourselves for future growth with a scalable, efficient, and integrated system. By automating tasks, improving data accuracy and providing real-time information, we are now able to focus more on providing quality service and growing our business.

Matiyas ERP has proven to be the perfect partner, providing both the functionality we require and the flexibility to grow with us.